A Request for Proposal (RFP) is something you write when you are looking for an outsourcing company to complete a project for you. There are many benefits to writing an RFP you should know before you begin. The primary purpose of an RFP is to inform suppliers that your company is looking for business outsourcing and it encourages these companies to make their best effort in meeting your requirements.
In an RFP for business outsourcing you will be specific to the products you would like to use in your project. For instance, if you want to upgrade your file servers and you would like to use IBM Blade servers then you should specify this requirement.
The more specific you are with your requirements and your budget, the better bids you will receive. An RFP also forces suppliers to be realistic and factual identify your requirements when they come back with an offer on your RFP.
It also allows for a larger response to your request for business outsourcing.
It also gives you the opportunity to let the suppliers know that the process of selection is competitive.
A closed bid selection is the best way to go when you are looking at suppliers bids on your project. This way, it doesn’t allow a business outsourcing company to underbid another company for the project.
You should never tell a company what another company bid on the project and give them the opportunity. The entire selection process should be fair to all of the companies.
The best way to find a business outsourcing company is to write a Request for Proposal for the project and include detailed requirements for the project.